binders are a professional way for a company to increase audience by organizing
pertinent company information. A binder is highly useful for businesses to
distribute resources such as:
Since most of the information contained in
company binders needs to be accessed quickly and easily, one of the simplest
ways to organize important documents is through indexing tabs. Another benefit
of custom index tabs
they can be easily updated with the modifications that need to be made.
Yourself in the Reader's Shoes
come in many varieties and
types to allow quick access to various sections of binders and should be chosen
for easy navigation. Prior to
subdividing information, consider how others will access information. An
efficient way to organize information is in the same way that the reader thinks
about the subject. To think like the reader, some key questions to ask are:
example, if the audience is being introduced to the company, it may be
appropriate to dedicate one section of the dividers to an overview of the
business by presenting an overall corporate philosophy or mission statement.
The following indexing tabs could be dedicated to each product or service that
the company offers. If the binder contains financial information for investors,
the first tab should describe the current year's sales and financial
performance. The next index divider could be a comparison of previous years'
financial information to show growth and progress. Other dividers should break
down sales contributions to the bottom line by division or product line. Other
suggestions for information organization include:
order – this method presents the facts in the order that they occur.
Problem/solution – this format begins with the first divider describing what the problem is and
the last tab outlining the solution and the results achieved.
– this system ranks recommendations, problems, concerns or issues, or other
items from the most important to the least important.
order – this technique uses a theme for the binder which will generally capture
the reader's interest.
One of the most general ways to organize
information under each index tab is through a five-step sequence:
Whatever method chosen, there are many colours,
sizes and effects such as hot foil stamping
available to create the most helpful index
dividers for the efficient reader..
communicating main points to readers and giving them tools such as a table of contents will help them find the
information they are looking for quickly. Index tabs and dividers are some of
the most important tools for better organization and quick information retrieval.
Make presentation materials easier to read and more organized for the audience with